Smart management of regulatory work, suppliers and third parties
Owlen centralizes regulatory documents, suppliers and field activities, analyzes everything with AI and turns it into action: pending items, alerts and answers with the source cited.
Regulatory and compliance
Regulatory documents, suppliers and field activities usually live in different places. Owlen brings them together, cross-checks the information and shows what needs action.
Standards, procedures, licenses and policies in a single base, searchable by AI with the source cited.
A portal where suppliers send documents, clear pending items and take the actions your company requests.
Work permits, lockout/tagout (LOTO) and PPE in a digital environment, with a record of who authorized and who executed.
How Owlen works the information
Documents, supplier data and field records arrive through connectors, the portal and the app.
AI reads, indexes and cross-checks the information, and answers questions showing the source.
Whatever needs attention becomes a pending item, alert or action, with an owner and deadline.
All on the same users, permissions and connectors managed in Owlen Administration.See administration
Owlen AI · Regulatory documents
Instead of hunting for the right standard or procedure, ask. Owlen searches the indexed documents, answers in natural language and shows where the answer came from.
Manuals, procedures, policies and standards from many sources in a single searchable base.
Natural-language questions and answers that cite the source document, so you can check in one click.
Each knowledge folder has its owners and permissions. People without access to a document don't get answers based on it.
Create assistants for legal, sales, quality or technical consulting, each with its own context and instructions.
Owlen AI
Safety Assistant · RAG
Which PPE is mandatory for work at height?
Full-body harness, double lanyard with energy absorber, helmet with chin strap and safety footwear. The work permit must be issued before the task starts.
PT.SEG.012 – Work at Height (NR-35).pdf
4 sources
Ask about your company's documents...
Owlen AI features
Four pieces that keep AI useful and under control: where documents live, who answers, with which instructions and how everything is processed.
Organize documents by topic, area or client. Each folder can be switched on or off and defines what the AI can look up.
Custom assistants for tasks and workflows, with variables, a category and sharing with the team or private use.
Prompt templates with dynamic variables, ready to reuse. The team asks the same way and gets answers in the same format.
Follow the pipeline that turns files into knowledge: waiting, extracting and indexed. Documents with problems show up as alerts.
Owlen Supplier · Third-party management
Third-party registration, documents, evaluations and pending items in one place. Suppliers submit through the portal, your team reviews against clear rules, and audits find the evidence ready.
Where third-party management usually gets stuck
Structure and rules
Your company sets the rules, and Owlen applies them to every supplier that fits.
Third parties classified in levels, such as Logistics › Road Transport › Refrigerated Cargo. The category defines required documents and filters the register and the ranking.
Also control what suppliers bring into your operation, such as employees, vehicles and calibrated instruments, and the services they provide. Each type has attributes, an approval route and requirements.
For each type, the documents required: mandatory or complementary, with expiry control and one or several files. E.g. a work-at-height (NR-35) certificate.
Initial and recurring evaluations with your company's questions and results by band or score. Results feed the ranking.
Day-to-day operation
A single view of who your third parties are, what is pending and who is best rated.
Every third party in one list, with category, status and documentation status. Each record brings together data, services, assets, portal users, compliance and evaluations.
Mandatory, critical, attention and complementary items in one panel, with documents grouped by origin, expiry and status.
Tasks from every module in one place, sorted by the nearest due date, such as initial and recurring evaluations.
A ranking that combines evaluation and document compliance, with the weight of each criterion set by your company.
SoftExpert integration
Owlen Supplier has a standard integration with SoftExpert. With SE Document, supplier documents go to expiry, review and approval control, and the status comes back to Owlen.
See it with a real caseSubmit documents and track pending items and status in the Owlen portal.
Centralizes third-party data, tasks and notifications.
Controls expiry, review and approval, with records and status in sync.
The integration scope is defined in the project, according to the contracted plan.
Owlen Administration
Users, teams, access groups and authentication apply to every module. Connectors bring the documents in, and channels take Owlen to where people already work.
One directory for the whole suite, with pending-item handover when someone changes roles.
Username and password or SAML login, with permissions organized by group.
Data privacy settings, custom terms and the organization's email templates.
Active sessions and outgoing emails tracked by the administrator.
Connect Owlen to the sources where your documents already live. Syncing keeps the base up to date with no manual uploads.
Where people can ask Owlen: in its own chat, in Microsoft Teams or by email. WhatsApp is on the way.
Owlen Chat
Owlen Suite web chat.
Microsoft Teams
Ask right inside Teams.
Notifications and answers by email.
Ask from your phone.
Contact
Tell us how your regulatory documents, suppliers and field activities are handled today. We'll prepare a demo with your scenario.
85 4042-3967 — CE
11 3164-4675 — SP
comercial@tab.pro.br
